Why does my business need backups?
Data can be lost through hardware failure, ransomware, theft, fire or simply someone deleting the wrong file. Reliable backups mean you can recover your files and keep trading rather than starting again.
What is the 3-2-1 backup rule?
Keep three copies of your data, on two different types of storage, with one copy held off-site or in the cloud. This simple rule protects you even if one backup fails or your office is affected.
What is the difference between backup and disaster recovery?
A backup is a copy of your data. Disaster recovery is the plan and tools that get your whole business working again, including systems, software and access, after a serious problem.
Are cloud backups safe?
Good cloud backups are encrypted, stored in secure data centres and kept separate from your main systems. They are an excellent way to keep an off-site copy that ransomware on your network cannot easily reach.
How often should business data be backed up?
Most businesses should back up at least daily, and many back up several times a day. Think about how much work you could afford to lose and set your backup schedule to match.
How long does it take to restore data?
It depends on the amount of data and the type of backup. Single files can often be restored in minutes, while a full server recovery may take hours, which is why recovery should be planned and tested.
Should I test my backups?
Yes. A backup is only useful if it can be restored. Regular test restores prove your data is complete and show how long recovery would actually take.
Do I need to back up Microsoft 365 and Google Workspace?
Yes. These services keep running reliably, but deleted or encrypted emails and files may not be recoverable after a short time. A separate backup gives you longer retention and more control.
What is a business continuity plan?
A business continuity plan sets out how you will keep operating during and after an incident, such as a cyber attack, power cut or office closure. It covers people, systems, suppliers and communication, not just IT.
Can backups protect against ransomware?
Yes, if they are kept separate and cannot be changed by the attacker. Immutable or off-site backups mean you can restore clean copies of your files without paying a ransom.
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Speak to Philip Base at PCX IT Support – practical advice and support explained in plain English.